Careers

The TRACE International, Inc. Accounting Manager is responsible for managing and overseeing all accounting and finance operations of our non-profit 501(c)(6) organization. This administrative position reports to the Director of Operations and will work directly and closely with the President and HR Manager.

This position requires a high degree of professional discretion, the ability to work independently with minimal supervision, and the ability to exercise independent judgment regarding matters of significance. Accuracy is critical.  The Accounting Manager will serve as an integral member of the Operations team, assisting with management and general business operations, and will serve as TRACE’s  primary contact to the public and member companies with regard to accounting and invoicing matters. The Accounting Manager must be a self-starter with initiative, responsive, detail-oriented, and organized.

Essential Functions: The Accounting Manager will be responsible for performing and managing the following general business areas in accordance with generally accepted accounting principles (GAAP) and current best practices (listed in no particular order, as they are all important). Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Invoicing / Accounts Receivable –
  • Create and send new and renewal invoices (including through third party portals)
  • Manage the process of setting up TRACE as a new supplier in customer portals
  • Manage collections of past due payments
  • Deposit checks / process payments
  • Reporting
  • Research and troubleshoot any invoicing or payment-related issues; assess customers’ needs

• Accounts Payable –
  • Ensure all vendors and consultants are timely paid in accordance with internal processes and procedures
  • Lead lease / operation expense audits
  • Manage Shared Services costs with related entities; develop and implement expense allocation processes and procedures in collaboration with your counterpart at these entities 

• General Ledger / Bookkeeping –
  • Accurately maintain system of accounts / general ledger (currently, Quickbooks)
  • Manage fixed asset inventory; create system of related policies and procedures for tracking
  • timely and accurately journal / record all transactions and assets
  • Reconciliation of all accounts
  • Manage all month-end and year-end closing activities
  • Financial reporting / analysis 

• Tax / Compliance -
  • Oversee and lead the annual form 990 tax return process (i.e. produce financial statements and summaries and gather all requested items from outside CPA firm who prepares the filing), for presentation to President and Board for approval
  • Ensure compliance with all applicable accounting, tax, and finance-related laws and regulations (e.g. filings, state registrations, audits, reporting, etc.) to protect our non-profit status
  • Determine and execute the filing of all legally required state reports and registrations in each state where we have an employee
  • Develop and implement strategies, policies, processes, and procedures that work to minimize financial risk and internal controls
  • Recognize and escalate, as appropriate, any unusual payments or possible fraudulent activities
    
    
• Manage Accounting-Related Vendor Relationships –
  • Select, manage, and asses the quality and value of services of third-party supporting accounting and finance-related vendors, as approved for use (e.g. CPA firms, payroll administrator, 401K recordkeeper and fiduciaries, investment advisors, auditors, etc.)

• Payroll / Timekeeping / Expenses –
  • Oversee semi-monthly US-based payroll and payment of all legally required taxes and employee contributions
  • Manage TRACE’s employee time-keeping and expense reporting system (currently, ClickTime), including creating and implementing policies and procedures and training employees.
  • Manage all corporate credit card users and devise system of tracking all supporting documentation
  • Reimburse approved employee business / travel expenses 

• Manage 401K and 457F Plans --
  • Oversee management of the 457F and 401K plan, including funding safe harbor contributions and annual employer match, annual testing, notices, and filings and the administration of payroll-related benefits plans, in consultation with HR Manager and Director of Operations

• Cost Accounting –
  • Develop methodologies to assess the value of services / membership and cost analysis
  • Assess current fee / services structure and recommend improvements to ensure financial viability

• Other duties as assigned

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 Competencies:

• Ability to perform and oversee all areas of responsibility with minimal supervision with high degree of accuracy
• Strong knowledge and understanding of GAAP principles
• A self-starter with initiative that is adaptable and responsive
• High degree of professional discretion and confidentiality
• Ability to exercise independent judgment regarding matters of significance 

Supervisory Responsibilities. The Accounting Manager is responsible for the performance of all core responsibilities. The Accounting Manager will be responsible for assigning / delegating various accounting support related routine tasks and projects to the Office Coordinator / Accounting Assistant and supervising and assessing their work on such projects/tasks. Additionally, the Accounting Manger will be responsible for monitoring the invoicing process of the Membership Coordinator. The Accounting Manager must supervise all outside third party accounting/finance vendors engaged, and assess the quality and value of services.  The position will include independent management of multiple large and complex projects and functions.

Work Environment. This is a full-time, exempt position, with Monday-Friday working days during core business hours. Occasional support may be required on weekends, evenings, and holidays to ensure continued operations. This position is required to work from TRACE’s Annapolis, MD office at least one day per week / as necessary.

Physical Demands. Prolonged periods sitting at a desk and working on a computer/viewing screen. Must be able to lift up to 15 pounds at times. 

Travel. No travel is required.

Required Education and Experience:

• Bachelor’s degree in Accounting or Finance is required (or equivalent work experience)
• This is not an entry-level position; at least 6+ years of private or public accounting experience is required
• Proficiency with MS Office / Excel (e.g. should be able to do pivot tables)
• Proficiency with QuickBooks (or similar accounting software) is required

Preferred Education and Experience:

• Non-profit accounting experience
• CPA, CGMA, or Masters Degree in Accounting
• International billing experience
• Familiarity with OFX transfers
• Familiarity with ClickTime software

TRACE is a dynamic and growing international business association based in Annapolis, Maryland that provides multinational companies with anti-bribery resources and tools in support of their compliance efforts.  This is a great opportunity for a junior compliance professional who wants to continue their career in the anti-corruption compliance field or a more senior lawyer looking for a flexible schedule.  

TRACE's dynamic and growing Compliance Resources and Legal Research team is seeking a full-time FCPA Compliance Associate to help expand and coordinate TRACE's compliance resources in the areas of transnational anti-bribery law and enforcement.  In-house compliance experience is required, including familiarity with relevant laws and instruments—including the U.S. Foreign Corrupt Practices Act, the UK Bribery Act 2010, and the OECD Anti-Bribery Convention. 

RESPONSIBILITIES: 

• Conduct reviews of new and existing FCPA-related resources with an eye toward improved service to TRACE members 
• Build a dynamic collection of information and compliance resources based on TRACE’s information needs 
• Research and monitor legislative and regulatory issues that may affect the organization’s members and assist with presentations as needed  
• Contribute to senior management strategies and decisions regarding tools, services and toolkits for the organization 
• Support the online training function by researching and summarizing substantive, actionable content 
• Be willing to conduct live or pre-recorded trainings 

QUALIFICATIONS: 

• A minimum of 3 years of experience working in a compliance-related capacity in-house, preferably at a multinational company 
• Must be located in the United States 
• A J.D. or equivalent degree from an ABA accredited law school preferred but not required 
• Analytic thoroughness and rigorous attention to detail 
• Superior writing skills 
• Independence and initiative 
• Ability and desire to learn 
• Interest in international business  
• Fluency in a second language preferred 

Qualified candidates should apply with cover letter, resume and writing sample. 

TRACE is an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of any characteristic protected by applicable federal, state and local laws and ordinances. 

Reporting to the Senior Manager, Compliance Training & Accreditation, the LMS & Training Support Coordinator provides support to TRACE members and Tcompliance customers utilizing TRACE & Tcompliance training, eLearning and TRACEgifts services. The Coordinator also assists with administering TRACE member webinars, as well as the TRACEpro member certificate program.

An integral member of the Compliance Training team, the Coordinator is responsible for providing customer service support to TRACE members and Tcompliance customers with a specific focus on the TRACE Learning Management System (LMS) and TRACEgifts site. This individual will be comfortable with technology, supporting the management of complex training site structures within the TRACE and Tcompliance LMS, providing technical support to TRACE members and Tcompliance customers utilizing the LMS or TRACEgifts site. Such support will include technical assistance required to facilitate member training rollouts via the LMS as well as specific inquiries that may necessitate live screen-sharing calls during which the Coordinator will demonstrate how to perform key tasks in the LMS. This individual will be detail-oriented, also assisting with the review of TRACE/Tcompliance branded courses.

The Coordinator will also serve as the back-up Product Manager responsible for overseeing the TRACEgifts, a tool utilized by TRACE members to record gifts, travel, and hospitality data. Prepared to serve in a “backup” capacity for TRACEgifts, the coordinator must be comfortable with a high level of customer engagement as primary support for this function will be to  ensure members are properly advised on how to enter and track data within the site. The Coordinator will provide demo overviews of the tool while also monitoring the email inbox for any inquiries as required. Additional tasks in support of TRACEgifts may include assisting with the creation of training manuals and user guides, updating internal reports, translations, product development and other projects as assigned by management.

Possessing excellent communication, project management and customer service skills, the ideal person for this role will be tech savvy, a quick learner, detail-oriented, able to multi-task easily and welcome the challenge of working in an ever-evolving compliance and eLearning landscape.

The Coordinator will be comfortable managing several projects simultaneously, welcome a changing pace and subscribe to TRACE’s commitment to excellence and the highest standards of service both internally and externally. Acknowledging the broad, global reach that TRACE and Tcompliance retains, the Coordinator will also consider cultural norms and maintain the highest level of professionalism whenever communicating with members and customers.  

RESPONSIBILITIES

• Provide technical support to TRACE members utilizing the TRACE LMS
• Support customers utilizing the Tcompliance platform with technical support, including those completing Tcompliance due diligence training as well as the enrollment and setup of customers utilizing training subscription Maintain and update TRACE member training sites
• Maintain a working knowledge of the TRACE Learning Management System
• Assist with QA testing and launching of TRACE and custom member courses within the TRACE LMS, managing updates to any courses added to the system.
• Maintain key POC details within a CRM system, organizing and updating customer and member details for the TRACEgifts tool
• Support members with training launches by hosting training site overview calls, creating specific training guides for members, and coordinating with other TRACE partners (as needed) to ensure training is completed at the highest rate
• Work with members to provide training on the TRACEgifts tool and provide technical support to ensure that registries are properly recorded
• Provide onboarding to new TRACEgifts account owners and deactivate any TRACEgifts data that no longer should be retained
• Review and audit the TRACEgifts site for any updates needed, gathering data from members on possible implementation projects to benefit member usage through our TRACEgifts vendor alongside the Product Manager
• Provide technical and administrative support to TRACE members utilizing TRACEpro Coordinate TRACE member webinars, including the scheduling of test sessions with webinar speakers, pulling relevant reports on webinar attendance, reviewing speaker presentations for errors/formatting and overseeing the technical administration of webinar presentations/recordings the day of
• Edit webinar recordings for accuracy and share with internal team members as requested
• Work in collaboration and partnership with other team members and internal departments
• Support in performing member customizations and technical updates within the TRACE Leaning Management System (LMS)
• Support with annual data reviews in the LMS to ensure compliance with internal data retention/review guidelines
• Additional job-related projects as assigned by management

QUALIFICATIONS

• One year of experience actively working with a Learning Management Systems, or an equivalent online management platform working with high-level customer data
• Bachelor's degree in a technical, international studies or a related field; or equivalent combination of training and relevant work experience.
• Excellent customer service skills with both internal and external stakeholders
• Ability to multi-task and work on multiple projects simultaneously
• Excellent attention to detail
• Positive attitude and team-oriented
• Strong communication skills, both verbal and written
• Solution-oriented, problem solver
• Strong interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Articulate Storyline, SCORM editing
• Aptitude to work independently as well as part of a team and function in changing environment

TRACE is a dynamic and growing international organization based in Annapolis, Maryland that provides practical and cost-effective anti-bribery compliance solutions for companies with global operations. We are seeking an energetic individual to join our growing membership development/sales team. Ideal candidates will be results-driven and have an understanding of the consultative, intangible relationship-based sales role. Candidates must be equally effective at generating and qualifying new sales leads as well as closing business with new multinational companies. We offer a competitive salary and bonus structure.

RESPONSIBILITIES:

• Generate new business opportunities via cold calling, responding to inbound leads and responding to RFPs
• Prospect to assigned target accounts with the goal of generating interest in TRACE and securing a follow-up discussion and / or demo
• Engage compliance professionals in targeted prospect accounts
• Negotiate contracts, develop pricing strategies and prepare proposals 
• Utilize direct marketing strategies, sales force building, sales process management and marketing support materials to develop and execute sales
• Improve  KPIs (e.g., conversion rates, acquisition rates, retention rates)
• Work collaboratively with other departments to support overall growth of TRACE
• Identify industry trends  and continually develop knowledge of anti-bribery compliance

QUALIFICATIONS:

• Education: BA/BS or Associates Degree and 3+ years of experience
• 1+ years of sales and business development experience 
• 1+ years as CRM user
• Proficient in cold calling and email marketing
• Proven track record in consulting/solution selling
• Excellent customer interface skills – ability to deliver presentations and drive meetings
• Significant degree of self-motivation, direction and integrity
• Strong reporting and data management skills
• Experience working closely with senior-level management
• Knowledge of due diligence and FCPA/anti-bribery compliance preferred